Terms and Conditions
We collect and use personal data as part of our business. We do this precisely as part of the way we carry out activities that promote European integration and active citizenship. We also collect minimal personal data about people who sign up for our events or to receive our newsletters.
How are personal data defined?
Personal data is any information relating to an identified or identifiable natural person, and an identifiable person is that person who can be identified directly or indirectly, in particular by reference to an identification number or to one or more specific physical, psychological factors, mental, economic, cultural or social identity.
- the purposes for which Europuls collects and uses your data;
- the grounds for data processing;
- the categories of personal data that Europuls collects and processes;
- the duration of processing this data;
- your rights as data subjects and how you can exercise them;
- to whom Europuls may disclose personal data
PURPOSES, GROUNDS FOR PROCESSING AND CATEGORIES OF PERSONAL DATA
In the context of the interaction with Europuls, you, as an individual, may be subject to the data processing activities carried out by Europuls. Thus, Europuls uses your personal data in the following cases:
- If you are a donor to Europuls:
1.1. Providing information on Europuls
Europuls uses your relevant personal data to provide information about Europuls’ activities such as annual reports
Europuls uses your contact details to communicate with you about Europuls activity, projects, events and any other relevant issues. Europuls is based in this case on the acceptance of Europuls’ status as a basis for processing.
1.3 Sending newsletters
Europuls may also use your contact details to provide you with electronic newsletters about Europuls’ activities, projects, meetings, press releases, position papers, events, invitations and any other relevant information. You can at any time withdraw your consent to receive these newsletters by expressing your option not to receive newsletters in the future by clicking on the “unsubscribe” link (found at the bottom of the page) when you receive that email or by writing to us at contact @ europuls.ro.
The categories of data processed in the context of our relationship with you are your name, e-mail address, telephone number, address and other personal data that you can provide us directly.
- If you are the beneficiary of one of our projects or you are a subscriber to the newsletter:
2.1. Providing information on the work of Europuls
Europuls uses relevant personal data to provide information on activity reports, previous, ongoing or future projects, events, meetings, position papers, press releases, calls to action, surveys or any other information relevant to the NGO environment and any other specific information related to our activity.
Europuls uses your contact details to communicate with you about Europuls events, meetings with authorities, position papers, activity reports, previous, ongoing or future projects, calls to action, investigations, important legislation and any other relevant information. We also rely, in this case, on the legitimate interest in providing our services according to our field of activity.
2.3 Sending newsletters
Europuls may also use your contact details to provide you with an electronic newsletter about Europuls activity, projects, Europuls press releases, position papers, event invitations and any other relevant information. You can withdraw your consent at any time by expressing your option not to receive a newsletter in the future by clicking on “Unsubscribe” when you receive the e-mail or write to us at email@example.com. In all cases, the data is provided either directly by you or by a partner. The categories of data processed in this context are generally name, occupation, e-mail, telephone, identification data.
- If you are a partner, collaborator (including volunteers) or a service provider of Europuls:
3.1. Maintaining our contractual relationship
Europuls uses your relevant personal data to maintain our contractual relationship. Europuls is based, in this case, on fulfilling our agreement as a basis for processing.
Europuls uses your contact details to communicate with you about any issues relevant to services or projects. Europuls also relies in this case on the fulfillment of our agreement as a basis for processing.
The categories of data processed in the context of our relationship with you are your name, e-mail address, telephone number and other personal data that you may provide to us directly.
- If you are a representative, contact person, employee or other collaborator of a Europuls partner:
4.1. Maintaining our contractual relationship with partners
We use relevant personal data to maintain our contractual relationship with our partners. In this case, we rely on the legitimate interest in ensuring that the contractual relationship is properly managed.
We use your contact details to communicate with you about any issues relevant to your business or project. Also, in this case, we rely on the legitimate interest in ensuring that the contractual relationship is carried out properly.
In all cases, the data is provided either directly by you or by your partner. The categories of data processed in this context are generally name, position, e-mail address, telephone, fax, address, identification data, and other personal data provided by Europuls, usually by you.
- If you are a visitor to our headquarters:
We use your personal data to ensure the security of our premises, property and staff. In this case, the processing of our data is based on the legitimate interest of Europuls, namely the protection of these spaces, assets and personnel.
The categories of data processed in this context are your name, as well as other personal data that you can provide us directly.
- If you are a user of our website:
We use the personal data we collect from you when you visit our website (www.europuls.ro) to monitor traffic and improve the content of the site. We base this data processing activity on our legitimate interest in ensuring the proper functioning of our website, as well as its improvement. The categories of data processed in this context are the time and date of accessing the website and the IP address from which our website was accessed.
For all categories of persons referred to above, Europuls may also process your data in the context of structural changes or similar transactions involving Europuls. In this case, the reasons for processing may be the legal obligation (if Europuls are legally obliged to disclose certain personal data to public authorities), the execution of an agreement concluded by Europuls in the context of such a transaction you are party to such an agreement) or the legitimate interest of Europuls in carrying out the transaction in the most efficient way (in all other cases).
PROVISION OF PERSONAL DATA
When the data is requested directly from you, Europuls asks you to provide all categories of personal data that we request for the purposes mentioned above, as otherwise we will not be able to carry out our activity (including, among other things, to offer you information on the activity of Europuls).
DISCLOSURE OF PERSONAL DATA
Although we will not normally disclose your personal data to third parties, we may disclose relevant personal data to the courts, relevant authorities and affiliates in the context of Europuls’ activities.
DURATION OF PROCESSING
Your data will be kept for as long as necessary to achieve the intended purpose of data collection. If you need more information about the personal data we collect, please contact us by e-mail at firstname.lastname@example.org.
As data subjects, GDPR offers you a number of rights, including:
- access right – allows you to obtain confirmation that your personal data is processed by us and, if so, the relevant details of these processing activities;
- the right to rectification – allowing you to rectify your personal data, if they are incorrect;
- the right to delete data – allowing you to obtain the deletion of your personal data in certain cases (for example, if the data is no longer needed in relation to the purposes for which it was collected);
- the right to restrictions – allowing you to obtain the restriction on the processing of your personal data in certain cases (for example, when you challenge the accuracy of your personal data, for a period that allows us to verify such accuracy);
- the right to object – allowing you to object to the further processing of your personal data under the conditions and limits established by law;
- the right to data portability – allowing you to receive personal data about you that you have provided to us, in a structured, frequently used and readable format or to transmit this data to a data controller.
We are happy to ensure that you exercise these rights.
You can exercise your rights mentioned above and find out more about these rights by submitting to us, as a data controller, a written request to Europuls, Blv. Nerva Traian, no. 21, Sector 3, Bucharest, Romania or by sending an e-mail to us at email@example.com.
You also have the right to lodge a complaint with the data protection authority.
We are committed to always treating your requests with the utmost care and addressing any questions you may have as soon as possible.